Handheld Invoicing System With Printing Functionality
Mobile Invoicing With Portable Printing
Create invoices, collect payments, and manage customer accounts directly from the field with a mobile invoicing app built for wholesale distributors.
inSitu Sales helps reps generate invoices, capture signatures, print receipts, and sync ERP integration data in real time.
Connect your Stripe or Authroize.net accounts to enable your sales reps to collect full or partial credit card payments through mobile payment processing.
Mobile Invoicing App for Sales Reps
Our mobile invoicing app lets sales reps and drivers create invoices, collect signatures, use Bluetooth printers (Zebra, Bixolon, Woosim), send PDFs, and accept payments directly in the field.
inSitu Sales helps distributors generate custom mobile invoices, capture proof of delivery, access open balances, and sync invoice and payment data with systems like QuickBooks, Oracle Netsuite, and Odoo.
Key Features Of Mobile Invoicing Software
Create Invoices From Custom Templates
Create invoices instantly using customizable templates with customer-specific pricing, discounts, and product catalogs.
Barcode Scanning
Scan products using device cameras or Bluetooth scanners to quickly add items to invoices and reduce manual errors.
Mobile Printing & PDF Sharing
Print invoices on the spot using Bluetooth or AirPrint printers, or send invoices as PDFs by email directly from the app.
Proof Of Delivery
Capture digital signatures, timestamps, and delivery confirmations to maintain accurate records for every transaction.
Payment Collection In The Field
Accept cash, check, or credit card payments with support for payment gateways like Stripe and Authorize.net.
ERP & Accounting Integration
Sync invoices, payments, and customer data with systems like QuickBooks, Odoo, NetSuite, and SAP B1 to eliminate duplicate entry.
Offline Invoicing
Continue creating invoices and collecting payments without an internet connection, with automatic sync when back online.
Customer Account Visibility
Access customer order history, open invoices, outstanding balances, and payment activity while on-site.
MOBILE Invoicing With Bluetooth PRINTERS AND SCANNERS
Connect To Bluetooth Printers & Scanners, Or Use One-Tap Payment Processing
Our mobile invoice printers are able to support thermal, ink, and laser. Contact Support for immediate assistance if any errors occur.
Printers for the inSitu Sales app: Zebra, Bixolon, Woosim, & any AirPrint products such as HP or Epson.
Printers for the inSitu Inventory app: Zebra & Brother
Benefits Of Mobile Invoicing
Faster invoice creation and payment collection for improved cash flow.
Significantly reduced manual errors from automation.
Real-time visibility into sales and payments processed.
Better customer experience at the point of sale for repeat transactions.
Trusted By Thousands Of Distributors
This is the best, most affordable solution we found to integrate QuickBooks into our field sales and invoicing. Simple and intuitive with a robust online backend.
Walter Matthews
Barsotti Family Juice Co
Before we started with Insitu Sales, we were utilizing approximately 3 different platforms to perform one transaction for our sales team. inSitu Sales has helped increase our sales team efficiency and daily workflow with having everything we need in one place.
Cherokee Robbins
Alvarium Beer Co
InSitu Sales enables me to focus on higher level priorities while knowing that the fulfillment side is receiving orders seamlessly. My field reps can enter their orders at any hour with confidence that the office will have that order ready for fulfillment within the next business day.
Howard Lenox
Illusione Cigar
FAQ
What is a mobile invoicing app?
A mobile invoicing app lets sales reps and drivers create, print, email, and manage invoices from a smartphone or tablet while working in the field.
inSitu Sales supports customizable invoice templates, PDF emailing, portable printing, signature capture, payment collection, and accounting software sync.
Can sales reps print invoices from the mobile app?
Yes. inSitu Sales supports mobile invoice printing with Bluetooth and AirPrint printers, including Zebra, Bixolon, Woosim, HP, and Epson models.
Sales reps can print physical invoices while on the go or send invoices by email as PDFs.
Can customers sign invoices in the field?
Yes. inSitu Sales includes digital signature capture so customers can sign invoices directly on a smartphone or tablet.
Signed invoice data syncs to the admin portal and can be stored for record keeping and proof of delivery.
Can sales reps collect payments with the mobile invoicing app?
Yes. Sales reps and drivers can collect full or partial payments in the field using cash, check, or credit card payment options.
inSitu Sales supports payment gateways such as Stripe and Authorize.net for mobile credit card payment processing.
Can reps view customer payment history and open balances?
Yes. The mobile invoicing app gives reps access to customer history, past orders, open invoices, outstanding balances, late payments, estimates, invoices, orders, and payment records while they are in the field.
Does inSitu Sales sync mobile invoices with ERP accounting software?
Yes. Mobile invoices and payments can automatically sync with accounting software or ERP systems through inSitu Sales’ two-way sync, helping reduce duplicate data entry and keeping office teams updated.
Does the mobile invoicing app support barcode scanning?
Yes. inSitu Sales supports barcode scanning from the device camera and external Bluetooth scanners.
Reps can scan EAN, UPC, and QR codes to quickly find products in the catalog and add them to orders or invoices.
Who should use a mobile invoicing app?
A mobile invoicing app is useful for wholesale distributors, field sales teams, DSD teams, route sales reps, drivers, and businesses that need to create invoices, collect payments, print receipts, capture signatures, and manage customer balances from the field.