SHIPSTATION INTEGRATION FOR WHOLESALE DISTRIBUTORS
ShipStation integration for wholesale order fulfillment.
Send eligible inSitu Sales orders to ShipStation, then bring shipment status, tracking, carrier, ship date, and shipping cost back into the order workflow.
Eligible order
sent to ShipStation
- Order
- SO-10478
- Customer
- ABC Wholesale
- Items
- 12 lines
- Warehouse
- WEST-01
Order received for fulfillmentShipStation creates
the shipment
Tracking and costs
returned to inSitu
- Tracking
- 1Z84•••9421
- Carrier
- UPS Ground
- Ship date
- May 14
- Shipping cost
- $18.62
THE SHORT ANSWER
What connects?
Order details move to ShipStation for fulfillment. Shipment results return to inSitu Sales so customer-facing and operations teams can follow what shipped.
SHIPSTATION ORDER MANAGEMENT INTEGRATION
A focused two-way order and shipment loop.
Each system stays responsible for the work it does best, with a clear contract for the records exchanged.
Order data sent for fulfillment
- Order identityOrder number, date, status and customer reference
- Items & quantitiesProduct lines, quantities, tax and warehouse context
- Customer detailsEmail, notes, billing and shipping addresses
- Shipping requestSelected shipping method, PO reference and configured tags
Shipment data returned to the order
- Shipment statusShipped or partially shipped status
- Tracking numberShipment and fulfillment tracking references
- Carrier & serviceThe carrier and service recorded in ShipStation
- Ship date & costShipment date and returned shipping cost
This integration is designed around orders and shipment results. Inventory synchronization is not presented as part of this verified workflow.
ONE SHIPPING QUEUE
Ship orders from every approved inSitu sales channel.
Whether the order begins with a rep, a route team, or an authorized B2B buyer, eligible orders can enter the same ShipStation fulfillment process.
Explore order-taking solutionsField sales & pre-sales
Send eligible customer orders captured by reps into the same shipping workflow.
DSD & route sales
Move route-created orders that require warehouse shipping into ShipStation.
Private B2B ecommerce
Carry approved customer portal orders from checkout into fulfillment.
SPLIT & PARTIAL SHIPMENTS
Keep fulfillment exceptions visible.
When one order ships in multiple packages or at different times, the connector can read shipment and fulfillment records and reflect shipped or partially shipped status back in inSitu Sales.
- Read shipment and fulfillment records
- Support split-order workflows
- Return tracking details by shipment
Shipment 18 items · tracking returned
SHIPPEDShipment 24 items · awaiting fulfillment
OPENCONFIGURATION CONTROLS
Decide what reaches the shipping queue.
Administrators connect ShipStation and apply business rules that keep the synchronization aligned with the distribution workflow.
Connect securely
Add the ShipStation API credentials in the inSitu Sales back office.
Select classes
Choose the configured order classes that are eligible to be sent.
Select warehouses
Limit the workflow to the warehouse codes used for shipping.
Validate the loop
Confirm order creation and returned shipment details before rollout.
POST-SHIPMENT AUTOMATION
Create invoices after shipment—when your workflow requires it.
Automatic invoice creation can be enabled for shipped orders and limited to configured warehouses. It is optional, so the integration can follow the accounting process your team already uses.
SHIPSTATION INTEGRATION FAQ
Questions before you connect?
These answers describe the verified order and shipment workflow without assuming a universal configuration.
Talk with an integration specialistWhat does the inSitu Sales ShipStation integration do?+
It sends eligible inSitu Sales orders to ShipStation for fulfillment and returns shipment information to inSitu Sales, including status, tracking number, carrier or service, ship date, and shipping cost.
What order data is sent to ShipStation?+
The configured workflow can send order identity and dates, item lines and quantities, tax, customer email and notes, billing and shipping addresses, shipping method, purchase-order reference, warehouse context, and configured product tags.
Does the integration support partial shipments?+
Yes. The connector reads shipped and partially shipped states and can process shipment or fulfillment records for split-order workflows.
Can inSitu Sales create an invoice after an order ships?+
Yes, when automatic invoice creation is enabled. The rule can be limited to configured warehouses so the workflow follows your operating setup.
Can we control which orders are sent to ShipStation?+
Yes. Eligible orders can be filtered using configured classes and warehouse codes, which helps keep unrelated orders out of the shipping queue.
Is this an inventory synchronization?+
The verified connector is focused on the order-to-shipment loop. It sends eligible orders to ShipStation and returns shipment results; it should not be described as a universal inventory synchronization.
How is ShipStation connected?+
An administrator enters the ShipStation API credentials in the inSitu Sales back office, selects the applicable classes and warehouses, and validates the synchronization settings.
READY TO CONNECT SHIPPING?